How to View and Download Pay History

Step 1: Navigate to the Pay History Tab

• Log in to your XandaPay portal.
• Open the Employees module.
• Select the employee whose payroll history you want to review.
• Click on the Pay History tab at the top.

Step 2: Understanding the Pay History Table

The pay history table includes several columns:

• PID: Payroll ID, a unique identifier for each payroll entry.
• S-DATE (Start Date): The start date of the payroll period.
• E-DATE (End Date): The end date of the payroll period.
• BASIC: The base salary amount before any additions or deductions.
• EXT: Extra payments such as overtime or bonuses.
• GROSS: The total earnings before deductions.
• ELEVY (Employee Levy): Any levies Taxes deducted from the salary.
• MED (Medical Deductions): Medical Benefits Taxes contributions deducted from the salary
• SOSEC (Social Security): Social Security Taxes contributions deducted from the salary.
• INC (Income Tax Deductions): Income Taxes deducted from the salary.
• NET: The final take-home pay after deductions.

Step 3: Searching and Filtering Pay History

1. Use the Search bar to find specific payroll records by entering keywords such as dates or payroll ID.
2. Click the Refresh button 🔄 to update the list with any new records.
3. Adjust the number of records displayed per page (default is 100).

Step 4: Export Pay History Data

1. Click the Excel button 📤 (if available) to download the payroll history for further analysis.
2. The exported file can be used for payroll audits, financial reporting, or employee queries.

Additional Notes

• Payroll records cannot be edited directly from this tab. Any adjustments should be made through the Payroll Processing Module.
• The pay history helps HR and finance teams track salary trends, bonuses, deductions, and overall employee earnings.
• It is important to regularly review pay history for accuracy and compliance with company policies and tax regulations.