---
title: "How to View and Download Pay History"
url: "https://knowledgebase.xandapay.com/en/article/how-to-view-and-download-pay-history"
language: "en"
last_updated: "2025-05-13T16:05:24.237Z"
---

# How to View and Download Pay History

The Pay History tab in XandaPay provides a detailed record of an employee's payroll history, including basic salary, gross earnings, deductions, and net pay. This section helps HR and payroll administrators track and review salary payments over time.

## **Step 1: Navigate to the Pay History Tab**

-   Log in to your **XandaPay** portal.
-   Open the **Employees** module.
-   Select the employee whose payroll history you want to review.
-   Click on the **Pay History** tab at the top.

![](https://cdn-assets.productfruits.com/d60b1d6c-7b5f-43ce-aada-f9f92b2e5688)

![](https://cdn-assets.productfruits.com/a1e73fb3-1143-4357-994b-a53a7a553348)

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## **Step 2: Understanding the Pay History Table**

The pay history table includes several columns:

-   **PID**: Payroll ID, a unique identifier for each payroll entry.
-   **S-DATE (Start Date)**: The start date of the payroll period.
-   **E-DATE (End Date)**: The end date of the payroll period.
-   **BASIC**: The base salary amount before any additions or deductions.
-   **EXT**: Extra payments such as overtime or bonuses.
-   **GROSS**: The total earnings before deductions.
-   **ELEVY (Employee Levy)**: Any levies Taxes deducted from the salary.
-   **MED (Medical Deductions)**: Medical Benefits Taxes contributions deducted from the salary
-   **SOSEC (Social Security)**: Social Security Taxes contributions deducted from the salary.
-   **INC (Income Tax Deductions)**: Income Taxes deducted from the salary.
-   **NET**: The final take-home pay after deductions.

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## **Step 3: Searching and Filtering Pay History**

1.  Use the **Search** bar to find specific payroll records by entering keywords such as dates or payroll ID.
2.  Click the **Refresh** button 🔄 to update the list with any new records.
3.  Adjust the **number of records displayed per page** (default is 100).

![](https://cdn-assets.productfruits.com/04ff44e8-403d-45a7-bb77-4a393bb37a6e)

![](https://cdn-assets.productfruits.com/67456b5b-06c4-4327-b292-6358ae32f664)

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## **Step 4: Export Pay History Data**

1.  Click the **Excel** button 📤 (if available) to download the payroll history for further analysis.
2.  The exported file can be used for payroll audits, financial reporting, or employee queries.

![](https://cdn-assets.productfruits.com/0fb866af-80be-439e-96ec-eb864d30925c)

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## **Additional Notes**

-   Payroll records cannot be edited directly from this tab. Any adjustments should be made through the **Payroll Processing Module**.
-   The pay history helps HR and finance teams track salary trends, bonuses, deductions, and overall employee earnings.
-   It is important to regularly review pay history for accuracy and compliance with company policies and tax regulations.