---
title: "How to Manage Employee Leave Profile"
url: "https://knowledgebase.xandapay.com/en/article/how-to-manage-employee-leave-profile"
language: "en"
last_updated: "2026-01-21T14:12:52.818Z"
---

# How to Manage Employee Leave Profile

The Employee Leave Entitlement Profile allows you to create, update, and manage leave entitlements for individual employees. This feature ensures each employee has the correct leave allocation based on company policies or custom rules.

### **Step 1: Navigate to the Employee Leave Entitlement Profile**

1.  Log in to your **XandaPay Enterprize** portal.
2.  From the left-hand menu, go to **HR → Leave**.
3.  Expand **Leave Profiles**.
4.  Click **Employee Profile**
5.  The **Employee Leave Entitlement Profile** page will open, displaying existing employee leave records.

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### **Step 2: Understand the Employee Leave Entitlement Grid**

The table displays the following information:

-   **ID** – Unique identifier for the leave entitlement record.
-   **Employee** – Name of the employee assigned to the leave profile.
-   **Leave Code** – The leave type assigned (e.g., VAC).
-   **Annual Entitlement(ANT)** – Number of leave days granted.
-   **Start Date** – Date the entitlement becomes effective.
-   **End Date** – Date the entitlement expires.
-   **Linked To (Master Profile)** – Indicates whether the profile is tied to a master leave profile.(Select None is this profile differs to the **ANT** set under **YOS definition**)
-   **Void** – Marks the entitlement as inactive without deleting it.

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### **Step 3: Add a New Employee Leave Entitlement Profile**

1.  Click **New Employee Leave Entitlement Profile**.
2.  Select the **Employee**.
3.  Choose the appropriate **Leave Code**.
4.  If applicable, link the record to a **Master Profile**(If not select None)
5.  Enter the **Annual Entitlement**.
6.  Set the **Start Date** and **End Date**.
7.  Leave **Void** unchecked to keep the profile active.
8.  Click **Save** to create the entitlement profile.

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### **Step 4: Edit an Existing Employee Leave Entitlement Profile**

1.  Locate the employee record in the list.
2.  Click on the hyperlink to open the profile.
3.  Update entitlement values, dates, or master profile linkage as needed.
4.  If the entitlement should no longer apply, check **Void**.
5.  Click **Save** to apply the changes.

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### **Step 5: Search for an Employee Leave Entitlement Profile**

1.  Locate the **Search** field at the top of the page.
2.  Enter an employee name or keyword.
3.  The list will automatically filter to show matching leave entitlement records.

This allows quick access to specific employee profiles in large datasets.

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### **Additional Notes**

-   Employee Leave Entitlement Profiles override default settings from master profiles when applied.
-   Voiding a profile retains historical accuracy while preventing future leave calculations.
-   Accurate entitlement setup directly impacts **Leave Requests**, **Leave Balances**, and payroll integration.

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🚀 **Why Use the Employee Leave Entitlement Profile?**

✅ Precise control of leave entitlements at the employee level  
✅ Supports policy exceptions and individualized agreements  
✅ Ensures accurate leave balance calculations  
✅ Maintains historical data for audits and compliance  
✅ Seamless integration with Leave Requests and Leave Balances