---
title: "How to Add Pay Defaults"
url: "https://knowledgebase.xandapay.com/en/article/how-to-add-pay-defaults"
language: "en"
last_updated: "2025-05-13T15:43:11.920Z"
---

# How to Add Pay Defaults

The Pay Defaults tab in XandaPay allows you to set up predefined payroll rules for employees, ensuring consistency in allowances, deductions, and other payroll-related items.

## **Step 1: Navigate to the "Pay Defaults" Tab**

-   Log in to your XandaPay portal.
-   Open the Employees module.
-   Select the employee you want to Edit or add a New Employee.
-   Click on the "Pay Defaults" tab at the top.

![](https://cdn-assets.productfruits.com/d60b1d6c-7b5f-43ce-aada-f9f92b2e5688)

![](https://cdn-assets.productfruits.com/afa34af9-7351-46b1-b16d-68d24841e1b5)

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## **Step 2: Enter Payroll Rule Details**

*Click the “**New Employee Payroll Defaults**” button.*

![](https://cdn-assets.productfruits.com/2dd71bfb-3e17-4711-9be6-23a04c0a6e91)

1.  **Select the Rule**:
    -   Choose the applicable rule (e.g., Housing Allowance, Electricity Allowance).
2.  **Choose the Day**:
    -   Select the applicable day for the rule (e.g., Always, a specific date).
3.  **Enter Amount Rate 1 and Amount Rate 2** (if applicable):
    -   **Amount Rate 1** is the fixed rate for the rule.
    -   **Amount Rate 2** is optional and is used when there is a split, where Rate 1 is fixed, and Rate 2 is an additional amount based on the employee's preference. 
4.  **Set the Start and End Dates**:
    -   Pick the start and end dates for the rule using the calendar.
5.  **Activate the Pay Default**:
    -   Ensure the "Active?" checkbox is selected if the rule should apply immediately.

![](https://cdn-assets.productfruits.com/b32a8b3f-acea-4216-a788-3672e58880f0)

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## **Step 3: Save the Pay Default**

-   Click "Save" to apply the changes.

![](https://cdn-assets.productfruits.com/19d93b8b-35eb-4047-8078-a3aeed438957)

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## **Step 4: Verify Payroll Application**

-   Navigate to the Payroll Processing section.
-   Ensure the newly added pay defaults are correctly applied to the employee’s payroll.
-   If there are discrepancies, review the entered details and make corrections.

![](https://cdn-assets.productfruits.com/5558daa0-e314-4fc7-a94a-41e01c01b121)

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## **Additional Notes**

-   Pay Defaults can be updated or deactivated at any time by returning to the Pay Defaults tab.
-   Employees can have multiple pay defaults active simultaneously.
-   Proper setup ensures accuracy in payroll processing and reduces manual adjustments.

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Once Pay Defaults are configured, you can proceed to other sections like Pay History or UDG to complete the employee’s profile. 🚀