---
title: "How to Add Documents"
url: "https://knowledgebase.xandapay.com/en/article/how-to-add-documents"
language: "en"
last_updated: "2025-03-12T18:34:24.234Z"
---

# How to Add Documents

The Docs tab in XandaPay allows HR to store and manage employee-related documents. Keeping track of documents ensures proper record-keeping, compliance, and easy retrieval when necessary.

## **Step 1: Navigate to the Docs Tab**

1.  Log in to your **XandaPay** portal.
2.  Open the **Employees** module.
3.  Select the employee whose documents you want to manage or add a **New Employee**.
4.  Click on the **Docs** tab at the top.

![](https://cdn-assets.productfruits.com/d60b1d6c-7b5f-43ce-aada-f9f92b2e5688)

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## **![](https://cdn-assets.productfruits.com/8f102135-71e7-4d2c-b187-80dad97758eb)Step 2: Add a New Document**

1.  Click the **\+ New Employee Document** button.
2.  Enter the following details:
    -   **Code**: Assign a unique code to the document for easy identification.
    -   **Description**: Provide a brief description of the document.
    -   **Type**: The file format (e.g., PDF, XLSX, JPG).
    -   **Upload Date**: The date the document was uploaded.
3.  Upload the document file.

![](https://cdn-assets.productfruits.com/b0993499-f06e-4292-8fe4-f7ba463545f6)

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## **Step 3: Save and Manage Documents**

1.  Review the entered details for accuracy.
2.  Click the **Save** button to store the document.
3.  The document will now appear in the **Docs** tab list with its corresponding **ID, Code, Description, Type, and Upload Date**.

![](https://cdn-assets.productfruits.com/fb2a3c55-502f-48bb-9e41-1f916e81ddf7)

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## **Additional Notes**

-   Documents can be searched using the search bar.
-   You can manage the uploaded documents by editing or deleting them when necessary.
-   The document list displays up to 100 records per page.
-   Once document management is complete, you can proceed to other sections like **Bank, Assets, Hours, Loans, and Notes** to further build the employee’s profile. 🚀